If a proposed corporate balloon display affects space managed by your landlord or property team, ask your workplace contact whether approval is needed before committing to the position. Send a clear request showing the location, proposed dimensions, any attachment questions, access and removal plan. Record the answer against that exact proposal.
For a Dubai office, shop or other business premises, this avoids relying on an informal “should be fine” passed between colleagues. The aim is a usable decision record: what was accepted, any conditions and what still needs an answer. This guide does not assume every property requires the same permission.
Find out who can answer for the space
Start with your existing tenant, office or property-management contact. Explain where the display is proposed and ask who can confirm the approval process, if one applies. The person organising the celebration may not be the person responsible for a shared reception, lobby or entrance.
Distinguish your business’s own area from shared space on the plan. If you are unsure where that boundary sits, mark the question rather than describing the whole entrance as yours. Keep the property contact’s actual answer with the request.
Ask which information is needed to assess the proposal. Supply documents or further details only as relevant to the actual request; do not assume a standard list of permits, certificates or insurance requirements from a different building.
Make the proposal specific enough to decide
Attach a current photograph or simple marked drawing. Identify the display position, the doors and signs nearby, and furniture that will remain in place. Ask the supplier for the proposed finished dimensions so the property team can assess an actual arrangement rather than a general decoration idea.
One possible format is Lunar Moments’ Branded Balloon Columns, which lists two columns, a large balloon on each column and balloon bases. Personalisation is charged separately depending on the design. Those inclusions do not establish the display’s footprint, attachment method or suitability for your premises.
If attachment to a wall, fixture or other part of the property is being considered, ask the supplier to describe the proposal and the property contact to confirm what is acceptable. Do not promise a damage-free method or choose an adhesive on the supplier’s behalf.
Copy this property approval request
We would like to propose a balloon display for [business event] on [full date] at [exact location]. Drawing or photograph [version] marks the position. The proposed display is [item description]; finished dimensions are [supplier-confirmed details, or awaiting confirmation]. Please confirm whether approval is required, who can give it and any conditions that apply. We are also checking any proposed attachment, supplier access, setup window and removal arrangements. Our business contact is [name]. Please identify any further information or alternative position needed.
Describe unconfirmed dimensions as unconfirmed. If the property contact needs them before deciding, obtain the supplier’s proposed figures and send a revised version. Avoid submitting guessed measurements merely to complete the form.
Keep an approval record, not just a screenshot
Copy the key decision into a short record with the original reply attached. The headings below help everyone distinguish a final answer from a request for more information.
| Record | Details to keep |
|---|---|
| Proposal | Location, event date and drawing or photograph version reviewed. |
| Decision contact | Name or role of the person giving the property answer, with the actual reply. |
| Status | Record the reply accurately: no approval needed for this proposal, accepted, accepted with conditions, further information requested, or not accepted. |
| Conditions | Exact position, attachment, access, timing or clearance conditions actually stated. |
| Open points | Information still required, person resolving it and proposed response date. |
| Changed proposal | New version reference and whether the previous answer still applies. |
| Supplier handover | Which agreed plan and property instructions were passed to the supplier. |
Handle conditional answers and changes
If the reply accepts the display only in a particular position or window, keep that condition visible in the supplier brief. Do not summarise it simply as “approved”. If the reply asks for dimensions or another drawing, the decision is still incomplete.
For an illustrative example, a business might first propose columns beside a shared lobby entrance, then be asked to consider a position within its own premises. Mark the alternative on a revised plan, check it with the supplier and ask whether the property answer covers that version. The alternative is a proposal, not an automatically permitted fallback.
Also ask what should happen if the layout or event date changes. Obtain an answer for the changed proposal where needed. If no suitable position can be agreed, leave the display decision open rather than confirming a supplier arrangement on an assumption.
Pass the decision into the event brief
Once the property questions are resolved, send Lunar Moments the agreed location, relevant conditions, date, requested items and receiving contact. The branded column brief helps with artwork and colour decisions; it does not replace the property reply.
Keep the quote separate too. Use the quote guidance to agree items, delivery, installation, extras and any removal arrangements. Property approval does not itself confirm the supplier’s availability or a booking.
Ask Lunar Moments to review your proposed display with the plan and any property instructions. Include unresolved questions openly so the team can identify what is still needed.
Landlord approval questions
Is landlord permission always required for a corporate balloon display?
This guide does not establish a universal requirement. Ask your existing workplace or property contact whether approval is needed for the exact location and proposal.
Does an approval for one location cover a moved display?
Do not assume it does. Record the revised position and ask whether the earlier answer still applies, especially if the proposal moves between your premises and shared space.
Does property approval confirm my decoration booking?
No. Agree the supplier’s scope, date capacity, access arrangements and booking terms separately, using the accepted property proposal as part of the brief.
